Land Records Division

The Land Records Division of the Clerk’s Office records deeds, deeds of trust, judgments, financing statements and other official documents associated with land transactions for Rockingham County and the City of Harrisonburg.

REQUIREMENTS FOR RECORDATION
In order for a document to be recorded, it must be one that is authorized by law to be recorded in the Deed Book and it must meet certain statutory provisions. Recordation fees and taxes will vary. Recording hours are from 8:30 am to 4:30 pm, Monday through Friday. Documents that do not meet the following requirements will not be recorded and will be returned for correction: 
  • Cover sheets are not required.
  • Writings presented for recordation shall be original documents, signed and properly acknowledged. Only black or blue ink for signatures is acceptable.
  • Any individual that will be indexed as a grantor or grantee must have their last name only either underscored or the last name must be the only part of the name written entirely in capital letters. This includes trustees on certificates of satisfaction and trustees on deeds of trust as they are indexed parties.  
    • Correct examples: John DOE / JOHN DOE / John Doe 
    • Incorrect examples: JOHN DOE / John Doe / JOHN DOE / John Doe
  • All party names must be typed. Handwritten names are not acceptable.
  • All writings submitted must have each page of the writing numbered consecutively; cover sheets are to be numbered as page 1 since they are not required in our office.
  • Parcel ID numbers/tax map numbers are required on the first page of deeds and deeds of trust and must be in proper format. This requirement does not apply for timeshare documents. Parcel ID numbers can be obtained by searching the City of Harrisonburg Real Estate Property Information website or Rockingham County GIS.  
  • Deeds must have consideration and actual value shown on the first page, unless exemption code(s) are provided on first page. 
  • If exempt, the code section(s) under which any exemption from recordation taxes and/or clerk’s fee is claimed must be stated on first page of document. If cover sheet is provided, exemptions codes can be located on cover sheet or actual first page of document.   
  • There is a $2.50 fee per paper document filed in the office. This fee does not apply to e-recordings. 
  • Checks can be made payable to Clerk of Court. We accept cash, checks, money orders and credit cards in office. Credit cards are subject to a 4% surcharge. 
  • Recordings can be mailed in with proper payment to the address shown in the Contact Us section on the right. Please include a self-addressed stamped envelope for return of documents. Documents are mailed back within 24 hours of recordation or rejection. 

Our office does accept electronic recordings. We are currently partnered with Corporation Service Company (CSC), eRecording Partners Network (ePN), Indecomm Global Services and Simplifile. Please see the E-Recording page for more information.

**Please note that if you plan to visit our office, electronic devices such as phones, tablets, computers, etc. are not allowed in the building.**